Employees of paperless companies can electronically capture and store documents, access them from mobile devices, streamline business processes using workflow, and automate file output. A suitable integrated document management solution can benefit various departments across a broad range of industries. It can also evolve along with a company, seamlessly expanding to additional departments to provide new capabilities and efficiencies enterprise-wide.
Become a paperless business and get more of these things that you value:
If your team members aren’t spending time on manual paper-related tasks, they can work more productively on important responsibilities. With a document management solution in place, your organization’s employees won’t have to worry about scanning, copying, printing, or searching for documents.
Time won’t be wasted routing documents across the country to another office, on inefficient data entry, or gathering and compiling documents when auditing time comes ’round. By automating drawn-out business processes such as invoice approval, it’s possible to expedite these tasks and remove bottlenecks. It’s all in the name of increased efficiency.
Does your office use filing cabinets or any off-site storage? How about those Human Resources files that must be kept for a minimum amount of time? The average United States office worker uses 10,000 sheets of copy paper per year, and many of these physical documents are stored somewhere. With an electronic document repository, your office can free up space and save any storage facility rental fees.
Some companies know all too well that document security can be threatened—whether by natural disasters, faulty plumbing or wiring issues, or even malicious acts such as arson. While a sturdy cabinet or storage room of cardboard boxes may not withstand a flood, hurricane or fires, but with a paperless document management solution in place, your organization will not have to worry about losing critical data.
In addition, with a document management solution, administrators can set security permissions by user, controlling whether employees can view, edit, and/or create certain documents. Security is also improved with the tracked file history, which indicates who has edited and accessed each document.
More time, space, and security all lead to cost savings. Going paperless decreases or even eliminates paper, toner, storage, and courier bills. Document management also affords companies the ability to grow business yet eliminate department positions or reallocate employees’ time elsewhere. It is also important to note that companies that invest in paperless solutions experience quick returns on investment (ROI).
Gabriela Morales of Altec, a leader in mid-market enterprise document management solutions for Sage ERP.
This guest blog was initially a companion piece to the free webinar, “Top 10 Reasons Companies Go Paperless,” held on Tuesday, April 21, 2015. We discussed business growth, improving document security, and reclaiming time and space, using Sage ERP Document Management.
5/1/2017 note: Sage Integrated Document Management is now DocLink by Altec.