Set Up Transaction Approver Levels in Intacct

Separation of team member duties is an important part of any business operation. That may mean giving one user the ability to enter a transaction, and requiring another user to approve it. If this sounds like something your company needs, know that you can set up transaction approver levels in Intacct with different rules for each module.

For example, you may not need to set an approver for General Ledger journal entries, but need to set such rules for Accounts Payable payments. Or, you may need to set value level approvals on some transactions, and approvals based on departments, or based on one of your dimensions for other transactions.

How to Set Up Transaction Approver Levels in Intacct

Intacct sets itself apart from other ERP systems by providing a great deal of flexibility, which is evident in the ability to define unique approval levels appropriate for your operations. Here’s a run-down, by module:

General Ledger

Within the General Ledger module, you can enable journal entry approvals with email notifications. (Image 1)

Image 1

Image 1

Accounts Payable

Within the Accounts Payable module, you can enable payment approvals and further define minimum payment amounts and the number of approvers. So, for example, if you require any payments over $10,000 to have 2 approvers, you can set that option. (Image 2)

Image 2

Purchasing

Within the Purchasing module, you can enable approvals for purchases at multiple levels. You can set approvals based on the employee’s manager, the department manager or any of your dimensions, and further based on the value of the purchase. You can also set multiple approval levels ensuring any purchases are approved by all parties involved in the transaction, based on your business operations. (Image 3)

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Image 3

Time & Expenses

Within the Time & Expenses module, you can set approvals for both the expense report and the expense report reimbursement. (Image 4) and (Image 5)

Image 4

Image 4

Image 5

Image 5

Each module has an option to let you choose to use email notifications. By selecting yes, the approver will get an email notification that a transaction needs their attention, and the user who entered the transaction will get an email notification that the transaction was either approved or declined. (Image 6) and (Image 7)

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Image 6

Image 7

Image 7

Intacct lets you set up approvals for transactions based on your own business processes rather than making you change them to fit into a pre-defined workflow that is already set up in the system. Intacct is taking ERPs to a different level by letting customers set up the system to fit company needs instead of forcing you into a box.


Please contact a MicroAccounting representative for further information about how Intacct can help your business grow.